Complex Project Server Migration: Hosted vs Build New
Why You’re Seeing This
- You don’t currently have your own servers (on-prem or cloud).
- You asked for a ballpark migration estimate.
- Your answers point to a complex migration scenario.
This means your environment has higher complexity — such as workflows, integrations, large custom field sets, or a bigger PM/scheduler team.
Hosted vs Build New for Complex Environments
- Stay productive for now — Continue using Project Online while you finalize next steps. There’s no need to disrupt active delivery during planning.
- Consider hosting vs. build new — hosted starts at ~$395/month; building new is a CapEx investment in licenses + infra.
- Budget realistically — complex migrations typically start at $50k+, plus infra/hosting and license costs.
- Engage experts early — your current partner may not have deep Project Server migration experience. We’ve done these before and can help.
Here’s our updated recommendations for Project Online to Project Server migration.
Don’t Forget
- Licensing costs: Project Server, SQL, SharePoint, and Windows Server licenses are required if you build new. Confirm with your Microsoft partner or EA licensing contact.
- Hosting vs. build: Hosted environments start around $400/month. Building new is a CapEx investment in infra + licenses.
- Integrations: ERP, HR, or Jira integrations require additional planning and testing.
- Workflows: Complex workflows often need redesign or re-implementation.
- Custom fields/views: Large numbers of fields and views add to migration effort.
Benefits of Planning for Complexity
- Preserve critical processes: Keep your custom workflows and integrations intact.
- Scalable setup: Complex environments are designed to support more users and data.
- Expert support: Gold Partners and specialists can ensure a stable, optimized build.
Next Steps
Begin scoping licensing, infra/hosting, and migration needs with your Microsoft partner.
If they don’t specialize in Project Server migrations, reach out to us — we’ve successfully handled complex transitions and can connect you with trusted partners.
Early planning is essential here: complex migrations take time and resources, but are achievable with the right team.
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