Simple Project Server Migration: Hosted vs Build New
Why You’re Seeing This
- You don’t currently have your own Project Server infrastructure (on-prem or cloud).
- You requested a ballpark migration estimate.
- Your usage points to a simple migration scenario (schedules and reporting, no workflows or timesheets).
This is good news.
Simple environments are typically faster, lower risk, and less expensive to migrate — provided you either secure hosting or build a new environment.
Recommendations
- Stay productive for now — Continue using Project Online while you finalize next steps. There’s no need to disrupt active delivery during planning.
- Evaluate hosting vs. build new — hosted starts at ~$395/month; building new is a CapEx investment in licenses + infra.
- If you don’t want to manage infrastructure, hosted Project Server is often the fastest and simplest path. We’ve worked with Apps4Rent
- If you need technical support for your installs and configurations of SharePoint Online and Project Server SE, we’ve been working with Big Cloud Consultants for years.
- Plan for migration — a simple migration usually ranges $5k–10k depending on scope.
- Validate partner experience — If your current partner doesn’t specialize in Project Server migrations, we can help guide the process and connect you with the right expertise.
Don’t Forget
- Licensing costs: Project Server, SQL, SharePoint, and Windows Server licenses are required if you build new. Confirm with your Microsoft partner or EA licensing team.
- Hosting: If you don’t want to manage infrastructure, Gold Partners can host Project Server for you. We can help put you with the right partners and can help walk you through the process and migration.
- Project data: Export/import of projects keeps costs lower.
Benefits of a Simple Migration
- Predictable costs: $5k–10k migration + clear hosting/build pricing.
- Faster setup: Simple environments move more quickly.
- Flexibility: Choose OpEx (hosted) or CapEx (build new).
Next Steps
Decide whether hosting or a build-new environment makes the most sense for your org. Here’s our updated recommendations for Project Online to Project Server migration.
Work with your partner on infra readiness and licensing.
If migration expertise is limited, reach out to us — we can help you scope and deliver a simple, cost-effective migration.
Want to see other options?
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