Migration Options – Project Server
Why You’re Seeing This
- You already have servers available (cloud or on-premises).
- You chose not to explore migration cost estimates.
The most practical path forward is to continue with Project Server using your existing or new infrastructure.
Here’s our updated recommendations for Project Online to Project Server migration.
Recommendations
- Stay productive for now — Continue using Project Online while you finalize next steps. There’s no need to disrupt active delivery during planning.
- Evaluate hosting vs. build new — hosted starts at ~$395/month; building new is a CapEx investment in licenses + infra.
- Budget realistically — complex migrations typically start at $50k+, plus infra/hosting and license costs.
- Validate partner experience — If your current partner doesn’t specialize in Project Server migrations, we can help guide the process and connect you with the right expertise.
Don’t Forget
- Infrastructure: Validate SQL, SharePoint, and Windows Server prerequisites on your current servers.
- Maintenance: Your IT team will need to manage patches, updates, and backups for SQL/SharePoint/Project Server.
- Timeline: Even if you don’t need to migrate right away, start planning now to avoid last-minute surprises.
Benefits of Project Server
- Control: Full ownership of your environment, customizations, and data.
- Integration: Direct control over connections to ERP, HR, or other systems.
- Familiarity: Continuity for project managers and schedulers already using Microsoft PPM tools.
Comparison: Project Server vs. Hosted
| Option | Who Manages | Cost Model | Best Fit |
|---|---|---|---|
| Project Server (self-managed) | Your IT team | CapEx (licenses + infra) | Orgs with strong IT & existing infra |
| Hosted Project Server | Gold Partner | OpEx (~$395/mo) | Orgs without IT overhead |
Next Steps
Confirm your infrastructure and licensing readiness.
Review whether your IT team has the bandwidth to manage a Project Server instance.
Not sure your current partner has the right experience? Reach out to us — we’ve successfully handled Project Server migrations and can help guide your next move.
Thinking about migration costs after all?
You can restart the wizard and explore ballpark estimates.