Project Online is Retiring – October 2025
Microsoft has announced that Project Online will be retired. If you’re already using it, there’s no disruption right now — but it’s the right time to start preparing and planning your next steps.
What’s Changing
- Microsoft announced Project Online’s retirement in October 2025.
- Existing tenants can continue using it, but long-term planning is essential.
>> See Microsoft’s official announcement
Your Options
We recommend focusing on options 1 and 2:
- Stay put for now
- If you’re using Project Online today, you can continue without disruption.
- This gives you time to review your options carefully.
- Migrate to Project Server
- The most natural next step.
- Same platform as Project Online, with additional capabilities and full feature coverage.
- Works for organizations that want stability, control, and a proven PPM solution.
- Evaluate other tools (optional)
- If you’re curious about alternatives, we provide our 160-feature assessment at no cost.
- Only Project Server and Project Online meet all 160 criteria — but if you want to compare, you’ll have the framework.
Our Recommendations
- Sit tight and keep using Project Online while you prepare.
- Start looking at budgets for licensing and infrastructure.
- Talk with your partner about their migration approach.
- If you need expertise, we’re here to help with planning, migration, and setup.
Don’t Forget
- Licensing: Confirm SQL, SharePoint, and Project Server if building new.
- Costs: Hosted options often start around $1,100/month — helpful for OpEx planning.
- Planning: Even if you don’t need to migrate right away, having a plan avoids surprises.
Hosted vs. Build New
| Option | Cost Model | Who Manages | Best For |
|---|---|---|---|
| Hosted | Monthly OpEx (Starting ~$1,100) | Gold Partner | Orgs without IT overhead |
| Build New | One-time CapEx + infra | Your IT team | Orgs with CapEx budget & IT resources |
Next Steps
- Try our Free Migration Options Tool to explore scenarios.
- Check with your partner on their migration experience.
- If you’re not getting the guidance you need, reach out to us — we’ve guided organizations through migrations and can help your PMO take the right next step.