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PMO Roadmap Today!
Transform your PMO and organization by following these steps:
Embarking on the PMO and EPMO implementation journey requires a clear direction, especially when you’re charting the course yourself or guiding external partners. The Compass Edition of our PMO Roadmap offers a clear, structured path for trailblazers like you, ensuring alignment with your vision and optimal results.
Why Choose The Compass Edition?
- Clear Direction: Our roadmap provides a step-by-step guide, ensuring that you, and if involved, your partner, have a clear understanding of the journey ahead.
- Objective Criteria: With our detailed criteria for each town, you can objectively assess progress, whether it’s your own or your partner’s, ensuring all necessary benchmarks are met.
- Trailblazer Empowerment: With the Compass Edition, you’re not just following a path; you’re blazing the trail. Guide the implementation and ensure every step aligns with your vision.
- Minimized Risks: By following our roadmap, anticipate potential challenges and address them proactively, ensuring a smoother implementation process.
How It Works
- Download the Files: Begin by downloading the Demoland town zipped file, review the files and watch the videos to start your journey. You’ll receive a high-level view through each town, the routes and the landmarks as well as recommendation and tips.
- WHAT’S INCLUDED
- The Ultimate PMO Roadmap (PDF)
- 160+ RFP Solution Validation Criteria (Online-Excel)
- Navigating Enterprise Projects: Course Syllabus (PDF)
- Overall Reporting Criteria (PDF)
- Demoland Demonstration of Capabilities Template (PowerPoint)
- Demoland Implementation Schedule Template (MPP)
- Major Training Recommendations (PDF)
- Project Foundations Training Syllabus (PDF)
- Adoption Strategy (PDF)
- WHAT’S INCLUDED
- Dive Deeper Online: Your Roadmap will contain links to videos and content to get the latest, up-to-date information for your journey. We’re always improving the videos and content and want to keep you updated on the latest tips to ensure your success.
- Familiarize & Plan: We’ve included a Microsoft Project Schedule template to start your journey through Demoland. This is a great start to plan your initial transformation.
- Stay Updated: The world of PMO and EPMO is ever-evolving. By referring back to our website, you ensure you’re equipped with the latest insights, tips, and best practices.
- Engage & Seek Guidance: While the Compass Edition empowers you to trailblaze, remember you’re not alone. Engage with our online community, ask questions, and if needed, reach out to our team for expert advice and clarity.
Forge Your Path with Confidence
Don’t leave your PMO or EPMO implementation to chance. With the Compass Edition of The Ultimate PMO Roadmap, you have a proven guide to ensure success. Whether you’re just starting out, guiding a partner, or refining an ongoing implementation, our roadmap offers the clarity and direction you need.
Embark on your journey with confidence. Download the Compass Edition of The Ultimate PMO Roadmap today and forge your unique path. Contact Us.
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Roadmap Comparisons
Check on the video below to see more about The Ultimate PMO Roadmap below
Check Out the Towns
1 Demoland
Demoland (Compass Edition)
Welcome to Demoland, the first stop in a transformative journey spanning six towns tailored for your PMO. In Demoland, our objectives are clear:
- Validate the prowess of a software solution in Resource Demand Management and Dynamic Scheduling.
- Verify that we are equipped with the right resources, skills, and support to seamlessly implement the Roadmap. Whether you’re embarking on this journey independently or with a partner, Demoland sets the tone, laying the foundational steps for the entire expedition ahead.
Major Deliverables
Demo Point (Reporting) This set of reports is our first look into how your solution will surface its information, including portfolio, project, work, dates, resources, issues and risks. Getting to understand the solutions capabilities, features and how it displays the information sets the tone for how improvements will be made in the subsequent towns.
Demonstration Amphitheater (Demo) What’s in here and how does it work? Those are just some of the questions you’ll cover in your demonstration of your solution. Use cases of each role from Team Member to Resource Manager to Project Manager to Leadership, this is where you get a glimpse into your future PMO evolution.
WHAT’S INCLUDED
- The Ultimate PMO Roadmap (PDF)
- 160+ RFP Solution Validation Criteria (Online-Excel)
- Navigating Enterprise Projects: Course Syllabus (PDF)
- Overall Reporting Criteria (PDF)
- Demoland Demonstration of Capabilities Template (PowerPoint)
- Demoland Implementation Schedule Template (MPP)
- Major Training Recommendations (PDF)
- Project Foundations Training Syllabus (PDF)
- Adoption Strategy (PDF)
BENEFITS
Kickstart your journey with the Compass Edition of Demoland and set your organization on a path to:
- Early Validation: Ensure your chosen software solution aligns with your organization’s needs right from the beginning. Avoid costly changes or reconfigurations down the road.
- Informed Decision Making: With our comprehensive validation criteria, make informed decisions about the software solution that’s right for your organization.
- Cost Savings: By identifying and committing to the right solution early on, save on potential costs associated with switching or modifying solutions later in the process.
- Smooth Transition: Laying a solid foundation in Demoland ensures a smoother transition to subsequent towns, setting the stage for a successful PMO transformation.
- Risk Mitigation: Early validation reduces the risk of investing time, resources, and budget into a solution that might not meet all your organization’s needs.
- Stakeholder Confidence: Demonstrating a proactive approach to software selection and validation can instill confidence in stakeholders, assuring them of the project’s future success.
PREREQUISITES
Comprehensive Solution Validation:
Ensure your chosen solution not only meets technical requirements but also aligns seamlessly with your transformative vision. Our PMO Solution Validation Criteria offers a comprehensive checklist, ensuring that every facet of your desired solution is scrutinized. This criteria is designed to help you identify features, functionalities, and integrations that are pivotal for a successful PMO transformation.
Furthermore, to guarantee the effective implementation and utilization of the solution, it’s crucial to have a robust training syllabus in place. We provide a recommended training syllabus that covers essential competencies such as dynamic scheduling, resource demand management, issue and risk management, and status updates of schedules. This ensures that your project managers are well-equipped with the necessary skills and knowledge to drive success.
Drawing from our extensive experience, we’ve observed that the synergy of Project Online within the O365 suite particularly stands out, offering a cohesive and integrated platform for businesses poised for evolution.
Assemble Your Core Team & Engage Key Stakeholders:
Whether you’re using the Compass Edition solo or with a partner, it’s crucial to involve experienced individuals familiar with PMO/EPMO implementation and Resource Demand software solutions. As you embark on this journey, it’s essential to have a dedicated point person or lead who’s not just managing tasks but championing change. They’ll serve as the central anchor, ensuring seamless communication, effective implementation, and driving the transformative vision forward.
TIMEFRAMES
When embarking on this journey, whether independently or in partnership, it’s imperative that a visible project schedule is implemented within the recommended solution. Neglecting this step is a significant oversight and raises immediate concerns. Utilizing this solution is essential, as it provides a clear view of the schedule, flags any deviations, and alerts you to potential issues. To provide some perspective, clients who embark on the Compass Edition of Demoland typically take between 3-12 months. This timeframe encompasses identifying a reliable partner, selecting an appropriate solution, configuring it for a demonstration, validating its alignment with their needs, and then crafting a plan for subsequent steps. We’ve included the Demoland Implementation Schedule Template to get you started with the key deliverables starting with the day that you choose your solution of choice that runs about 2 months to complete.
In stark contrast, those who opt for the Atlas Edition with the Demoland Map and OnDemand videos typically navigate through the entire Demoland process in just 3-6 weeks. This timeframe includes all stages: setup, testing, validation, and demonstration.
For those seeking the swiftest implementation with the GPS Edition, engaging our services for a tailored approach using Project Online and O365 can expedite the process. We’re often ready to showcase a demonstration just 1-2 weeks after gaining system access. In the rare event of delays, we leverage Project Online to provide transparent insights into any challenges or deviations faced.
RECOMMENDATIONS
Be the Wizard Behind the Curtain!
Drawing inspiration from the Wizard in the Wizard of Oz, the journey through the initial towns—Demoland, Foundationville, and Project Manager Center—is designed for the PMO or EPMO to navigate independently, away from the spotlight and influence of the broader organization. This approach, while unconventional, is strategic:
- Focused Mastery: By limiting initial involvement, your PMO and project managers can deeply immerse themselves in the solution, gaining confidence and expertise without distractions or external pressures. This ensures they become adept at resource demand management and all the intricacies of running a PMO.
- Death by Committee: We’ve observed that when too many voices are involved from the outset, the process can become muddled, leading to stagnation. By keeping the initial stages exclusive to the PMO, you streamline decision-making and maintain momentum.
- Strategic Reveal: As you progress, it’s essential to secure a budget for your Project Managers and any supporting roles for at least a year. While you’ll likely see advancements sooner, this buffer allows you to refine the system, ensuring that when you do pull back the curtain for the rest of the organization, they witness a well-oiled machine that clearly showcases the benefits and value of the transformation.
Making Progress:
Whether you’re embarking on this journey independently or in collaboration with a partner, we advocate for a parallel deliverable approach, often termed ‘Hybrid’, over the traditional end-to-end dependencies seen in ‘Waterfall’ methodologies. By allocating multiple resources, you can ensure simultaneous progress across various deliverables. This strategy not only streamlines the process but also caters to the learning curve associated with new concepts. A phased, incremental approach is especially vital for organizations transitioning into resource demand management.
TEMPLATES
Whether you’re navigating this journey solo or collaborating with partners, it’s essential to have project schedule templates for both project-related and non-project tasks. If working with a partner, ensure that they supply these templates. Additionally, make sure that resources from both your team and, if applicable, your partner’s are integrated into the resource pool, consistently utilizing the recommended solution.
KPIs
Whether you’re defining KPIs independently or in collaboration with a partner, lean towards simplicity. Begin by establishing baselines for your schedules, focusing on key metrics related to dates, work, and costs. Initially, we recommend setting variances at 5%, 15%, and 25% of the baseline for individual tasks and deliverables. It’s also crucial to maintain a transparent view of any issues and risks. While these aren’t direct KPIs, any significant variances should be flagged within the issues, ensuring there’s a direct link between Issue Impact and Variance.
2 Foundationville
Foundationville (Compass Edition)
Welcome to Foundationville, the cornerstone of your PMO transformation. Here, we introduce a holistic training regimen that delves deep into dynamic scheduling, resource demand management, issue/risk management, and more. Crafted for universal applicability, this training is designed to instill a consistent approach across your organization. Your Senior Project Managers will lead the charge, immersing themselves in this training not just as learners but as validators. Their insights will ensure the training aligns seamlessly with your organization’s strategic objectives, paving the way for its broader rollout to all project managers.
To complement this foundational training, we provide guidance on crafting custom reports. These reports offer a clear lens into portfolio, program, and project levels, shedding light on dates, costs, work, issues/risks, and facilitating automated status updates.
In Foundationville, you’re not just commencing a journey; you’re setting a benchmark of excellence.
Major Deliverables
Foundations Tech: (Training) This pivotal training is set to revolutionize your PMO. Laying the groundwork for Dynamic Scheduling, Resource Demand Management, Communication, Collaboration, and Issue/Risk Management, it’s a game-changer. Your elite Senior Project Managers will be the first to undergo this training, providing invaluable feedback to refine it for the broader rollout in the subsequent town.
First Look Observatory: (Reporting) Witness the transformative power of the Foundations Tech training through this suite of reports. Offering real-time insights, these reports will highlight areas of improvement with each project update. As you build your portfolio one project at a time, the future becomes clearer with each Project Manager trained.
BENEFITS
- Mastery of Tools: Equip your PMOs with the knowledge to harness the full potential of their solution and capabilities.
- Efficiency & Productivity: Boost output without increasing team size. Fewer tools mean reduced costs and a standardized approach ensures minimal errors.
- Consistency & Quality: Achieve end-to-end consistency, ensure timely quality validation, and showcase excellence to leadership.
- Improved Communication: Reduce the frequency and duration of meetings, fostering a deeper trust in your PMO/EPMO.
- Forecasting & Predictability: Engage in proactive ‘what-if’ scenarios, anticipate potential challenges, and confidently predict project outcomes.
- Resource Management: Gain comprehensive resource visibility, ensuring optimal allocation.
- Time Efficiency: Streamline status updates and invest saved time in proactive endeavors.
PREREQUISITES
Non-Project Online/O365 Solutions:
Before progressing with Foundationville, ensure your chosen solution meets at least 90% of the Solution Validation Criteria and that you have the necessary licenses for your Senior PMs to undergo their training.
All Solutions:
- Training Development: Ensure you have the right resources and skills to develop the training as outlined in the Navigating Enterprise Projects: Course Syllabus (PDF).
- Senior PMs’ Role: The training should be initially taken by your Senior Project Managers. Their role is not just to learn but also to provide critical feedback to ensure the training aligns with organizational needs and is refined accordingly before being rolled out to the broader project management team.
- Customization: Have report developers to customize your reports and training for application administrators to customize the solution to your company’s processes and terminology.
Participants:
- Top project managers/schedulers
- PMO/EPMO Leadership
- Chosen Application Admin(s)
- Chosen Reporting Developer(s)
TIMEFRAMES
Training Development: If the training has not already been created or is not readily available, be prepared for a significant investment in both time and resources to develop it. The process of creating comprehensive training materials that align with the Navigating Enterprise Projects: Course Syllabus (PDF) can be extensive, especially if you aim for high-quality content that truly benefits your PMs.
Alternative Option: If you’re implementing Project Online with O365, we offer OnDemand training courses specifically tailored for Foundationville. These courses can save you considerable time and effort. For bulk access, contact us for group discounts.
RECOMMENDATIONS
The initial three towns should be internal endeavors. Ensure the majority of your project managers are trained and benefiting from the solution’s capabilities before publicizing efforts.
TEMPLATES
NA
KPIs
NA
3 Project Manager Center
Project Manger Center (Compass Edition)
Welcome to the Project Manager Center, the epicenter of your PMO’s transformation journey. Building upon the foundational skills acquired in Foundationville, this town is dedicated to honing the expertise of your project managers, ensuring they are adept at navigating the complexities of modern project management.
In this town, your project managers will immerse themselves in the practical application of dynamic scheduling, resource demand management, and issue/risk management. They will be guided on creating detailed project schedules, ensuring every task, milestone, and deliverable is meticulously tracked and perfectly aligned with your organization’s strategic objectives.
But it’s not just about mastering the tools and techniques; it’s about harnessing the power of data. Here, project managers will learn to leverage reports to make data-driven decisions, anticipate potential challenges, and ensure the consistent success of their projects.
As your project managers refine their skills behind the scenes, demonstrations commence for Leadership, Resource Managers, HR, and Finance. These demos serve as a window into the transformative capabilities of your PMO, highlighting the tangible benefits and the enhanced visibility it brings to the table.
In the Project Manager Center, your project managers are not merely managing projects; they are sculpting them into masterpieces, ensuring each one is a testament to the PMO’s commitment to excellence.
Major Deliverables
Foundations University (Training) Evolving from the Foundations Tech training introduced in Foundationville, Foundations University broadens the learning horizon for all Project Managers. This comprehensive curriculum establishes the pillars of Resource Demand Management and Dynamic Scheduling, setting the stage for a transformative PMO journey. It’s where theory meets practice, ensuring every Project Manager is not just informed but empowered.
Status Station (Reporting) This is our first opportunity to harness the power of real-time, automated reporting. By providing up-to-the-minute insights, Status Station ensures Project Managers and decision-makers have access to the most current state of affairs without the need for manual information requests. This suite of reports automates the presentation of current states, past performances, upcoming deliverables, issues, risks, and even includes historical impacts of issues that can influence future risks. With Status Station, you’re not just getting a snapshot; you’re getting a live feed, ensuring timely decisions and proactive responses.
Quality Park (Reporting) Quality Park is your real-time assurance checkpoint. In the world of project management, the timeliness and accuracy of data are paramount. This is why the government created DCMA and the 14pt assessments for government contracts. Quality Park ensures that your project data is not only accurate but also up-to-date. By continuously monitoring the core basics of your projects and portfolios, you can be confident in the dynamic and current status of your data. This real-time quality check ensures that every project aligns with the organization’s strategic objectives and meets the gold standard set in Foundationville. With Quality Park, you’re not just ensuring data quality; you’re guaranteeing timely and informed decision-making.
BENEFITS
- Enhanced Productivity: Building upon the increased work output achieved in Foundationville, the broader PM community will now experience a surge in productivity, ensuring more is achieved with the same team.
- Streamlined Toolset: The transition to fewer tools not only reduces costs but also minimizes overhead, leading to a more efficient and streamlined PMO operation.
- End-to-End Consistency: Achieve unparalleled consistency from proposal to close-out, ensuring every project aligns with the organization’s strategic objectives.
- Quality Assurance: With the broader PM community onboard, there’s an increased emphasis on maintaining the quality and timeliness of projects, ensuring every deliverable meets the gold standard set in Foundationville.
- Efficient Communication: The number and duration of meetings are further reduced, leading to faster decision-making and increased trust in the PMO/EPMO.
- Advanced Forecasting: Empower PMs with easy what-if scenarios, allowing them to anticipate challenges and make data-driven decisions for both potential and existing portfolios.
- Proactive Monitoring: An early warning system for dates, work, costs, and scope ensures potential roadblocks are identified and addressed promptly.
- Dynamic Resource Management: Beyond the foundational resource visibility achieved in Foundationville, PMs can now instantly see the impacts of reprioritizing tasks and resources. This includes a comprehensive view of resource allocations across various parameters, ensuring optimal utilization and highlighting any over/under allocations.
- Personalized Demand Visibility: As PMs integrate themselves into the schedules, they gain a clear view of their own demand, ensuring they can balance their workload effectively and prioritize tasks that align with the organization’s goals.
In the Project Manager Center, the benefits of the PMO transformation journey are not just realized but optimized, ensuring every project manager is equipped to drive projects to success.
PREREQUISITES
- Training Finalized: Ensure your training is complete and updated from your Sr. Project Managers feedback. Ensure the training reflects as outlined in the Navigating Enterprise Projects: Course Syllabus (PDF) and that you have the resources to conduct the training.
- Customization: Have report developers and training for application administrators to customize the solution to your company’s processes and terminology as per feedback from the Sr. Project Managers and PMO Leadership.
Participants:
- All project managers/schedulers
- PMO/EPMO Leadership
- Chosen Application Admin(s)
- Chosen Reporting Developer(s)
TIMEFRAMES
Training Development:
If the training has not already been updated or readily available, be prepared for a significant investment in both time and resources to update it. The process of creating comprehensive training materials that align with the Navigating Enterprise Projects: Course Syllabus (PDF) can be extensive, especially if you aim for high-quality content that truly benefits your PMs.
Alternative Option: If you’re implementing Project Online with O365, we offer OnDemand training courses specifically tailored for Foundationville and Project Manager Center. These courses can save you considerable time and effort. For bulk access, contact us for group discounts.
Implementation:
It’s important to give your Project Managers time to ramp up with the training and integrate their new tools, training and features. We usually recommend running behind the scenes for 1-3 months depending on your project managers experience with Resource Demand Management and Dynamic Scheduling before you begin demonstrations to other leaders.
RECOMMENDATIONS
As mentioned in the two previous towns, the initial three towns should be internal endeavors. Ensure the majority of your project managers are trained and benefiting from the solution’s capabilities before publicizing efforts.
4 Pioneer Village
Pioneer Village (Compass Edition)
Pioneering Progress:
Pioneer Village is the crossroads where innovation and implementation converge. As you venture into this town, you embark on a mission to integrate a specific line of business or department. The goal? To fully harness the potential of resource demand management and unlock unparalleled communication synergies.
In this town, the spotlight is on efficiency and productivity. By focusing on a single department, you’ll experience the transformative impact of streamlined processes firsthand.
Major Deliverables
Resource Tech: (Training) Mirroring the approach taken with the Foundations Tech training for Sr. Project Managers, Resource Tech is tailored for Resource Managers and Team Members. This comprehensive training will be reviewed by your inaugural group, ensuring it’s infused with your company’s terminology and aligns with the core principles of Resource Demand Management and effective communication.
Demand Station (Reporting) Building on the foundation set by First Look Observatory, Demand Station offers a deep dive into Resource Demand. It provides a snapshot of past, present, and future resource demands, connected with planned work, revealing often overlooked areas of unplanned work.
First Finance (Reporting) Complementing Demand Station’s insights, First Finance sheds light on the true costs and variances, often unearthing hidden costs associated with non-standard portfolio application support. These insights pave the way for more accurate budgeting and potential chargeback options.
BENEFITS
- Enhanced Productivity: Achieve more with the same team, driving up work output without increasing headcount.
- Streamlined Communication: Reduce the number and duration of meetings, thanks to improved collaboration tools.
- Tool Consolidation: Minimize the clutter of multiple tools, leading to cost savings and reduced support needs.
- Consistency and Trust: Establish end-to-end consistency in processes, bolstering trust in your PMO/EPMO.
- Timeliness: Ensure timely execution and delivery, keeping projects on track and stakeholders informed.
- Dynamic Forecasting: Engage in easy what-if scenarios, understanding potential impacts on dates, resources, work, scope, risks, and costs.
- Early Warning System: Gain immediate visibility into variances, allowing for proactive adjustments.
- Resource Clarity: Achieve unparalleled visibility into resource allocations, from portfolio to individual tasks, including vacations, sick days, and more.
In Pioneer Village, integration is just the beginning. Here, you’re laying the groundwork for a revolutionary approach, making strategic decisions, reaping tangible benefits, and setting the stage for a sweeping organizational metamorphosis.
PREREQUISITES
- Team Member and Resource Manager Training: Ensure you have training complete and ready for your first set of Resource Managers and Team Members.
- Demand Management Reporting: Prior to including your first department or line of business, ensure you have all of your resource demand reports completed and in use for 1-3 months.
Participants:
- 1st Group/Department or Line of Business Resource Manager(s) and their Team members
- All project managers/schedulers
- PMO/EPMO Leadership
- Chosen Application Admin(s)
- Chosen Reporting Developer(s)
TIMEFRAMES
Training Development:
If the training has not already been updated or readily available, be prepared for an investment in both time and resources to create and update it.
Alternative Option: If you’re implementing Project Online with O365, we offer OnDemand training courses specifically tailored for Resource managers and Team members. These courses can save you considerable time and effort. For bulk access, contact us for group discounts.
Implementation:
It’s important to give your Project Managers and the first group time to ramp up with the training and integrate their new tools, processes, training and features. We usually recommend running for 1-3 months depending on your resource managers experience with Resource Demand Management and your project managers with Dynamic Scheduling. As soon as things are running smoothly and predictable, it’s time to demonstrate your solution to leadership and other resource managers, as well as HR, Finance and your technology leadership.
RECOMMENDATIONS
Fast is slow and slow is fast. We learned this the hard way many time. We need to make sure everything is running smoothly, training is correct and available and the project managers are able to create and see resource demand before we roll this out to the other groups. So take your time, its better to make corrections multiple times with a single group than it is to do it after a full rollout is complete.
**Tip: The first group you choose should be the “Can Do” and “we’ll work through this” group. Do not start with your hardest group of naysayer’s, they can tank all of your hard work that you’ve had up to this time.
**Tip: Discuss with HR and Leadership as early as possible about the carrot or stick method for ensuring that the first group maintains their commitment to completing their status updates on time and consistently. Some companies tie their bonuses, grading and reviews to these core work efforts.
If you’re a carrot type organization, talk to us about gamification of your solution to showcase progress and improvements.
5 Futureland
Futureland (Compass Edition)
Step into Futureland, where every horizon broadens the realm of possibilities. Building upon the robust foundation set in Pioneer Village, Futureland is about magnifying those triumphs. It’s about widening the canvas, incorporating more departments, and transforming the PMO’s landscape.
Major Deliverables
Resource University: (Training) An evolution of the Resource Tech training from Pioneer Village, Resource University refines and extends this training to the entire organization. The primary objective is to empower each department to foresee and confirm their demand for a minimum of 6-12 months. They’ll gain the capability to document unplanned tasks, offering visibility into last-minute assignments. Moreover, they’ll master the art of agile reprioritization, collaborating with Resource and Project Managers to assess the ripple effects on other priorities.
Availability Health: (Reporting) Building upon the foundation laid in Demand Station of Pioneer Village, these reports are fine-tuned to offer a quick snapshot of where resources and their managers need to focus, both in the immediate and distant future.
Program Credit Union: (Reporting) Financial transparency is pivotal for effective Resource Demand Management. Whether it’s employees, materials, or software costs, these reports are instrumental in making informed resource demand and portfolio selection decisions.
BENEFITS
- Visibility Amplified: As departments integrate, the lens through which you view organizational operations becomes sharper. Witness inter-departmental synergies, identify potential bottlenecks, and seize optimization opportunities.
- Strategic Decision-Making: Enhanced visibility arms leadership with the insights essential for informed, strategic choices. Be it resource allocation, project prioritization, or budgeting, every decision is data-driven.
- From Unknowns to Predictions: Harness the power of predictive analytics. Transition from reactive stances to proactive strategies, converting uncertainties into forecasted outcomes.
- Reliability and Trust: Consistent, multi-departmental data bolsters the reliability of your PMO’s insights. Stakeholders will place unwavering trust in the data, trends, and predictions, solidifying the PMO’s stature as a strategic ally.
- Trends and Impact Analysis: Delve deeper into trends to discern the underlying causes. Undertake impact analyses to continually refine and elevate processes.
In Futureland, you’re not just expanding the scope; you’re elevating the entire organization’s strategic prowess. The future isn’t just something you predict; it’s something you shape.
PREREQUISITES
- Team Member and Resource Manager Training: Ensure you have updated your training for the incremental rollout to all of your Resource Managers and Team Members.
- Demand Management Reporting: If necessary, ensure you have all of your resource demand reports updates as needed.
Participants:
- Incremental Rollouts to Additional Group/Department or Line of Business Resource Manager(s) and their Team members
- All project managers/schedulers
- PMO/EPMO Leadership
- Chosen Application Admin(s)
- Chosen Reporting Developer(s)
TIMEFRAMES
Implementation:
After your first group has been running for at least a month, you can gauge the rate of rollout for the rest of the company, make sure you’re doing white glove training with your Resource Managers. Many of them have never worked in a company that does true resource demand management.
RECOMMENDATIONS
Keeping with Pioneer Village, Fast is slow and slow is fast. We need to make sure everything is running smoothly, training is correct and available and the project managers are able to create and see resource demand before we roll this out to the other groups.
**Tip: Continue dialogue with HR and Leadership about the carrot or stick method for ensuring that each group maintains their commitment to completing their status updates on time and consistently. Some companies tie their bonuses, grading and reviews to these core work efforts.
If you’re a carrot type organization, talk to us about gamification of your solution to showcase progress and improvements.
6 Launchtown
Launchtown (Compass Edition)
Elevating Possibilities:
Launchtown represents the pinnacle of your PMO and organizational transformation. Here, the narrative evolves from mere implementation to pioneering innovation. It’s where your PMO not only adapts to the present but also anticipates and shapes the future.
Major Deliverables
Portfolio University: (Training) Equip Portfolio Managers with the skills to craft, maintain, and envision “What if” scenarios. Dive deep into portfolio creation based on project scoring, weighting, drivers, costs, resource demands, and budgets. Witness the fruition of your diligent efforts.
Portfolio Capital: (Reports) Delve into a suite of reports centered on costs and budgets across portfolios. Gain insights into variances, year-over-year comparisons, cost and resource trends, alignment with program/portfolio drivers, overarching KPIs, and both strategic and operational reporting.
BENEFITS
- Continuous Improvement: Building upon the solid foundations of previous towns, Launchtown is about honing and perfecting. It’s about elevating functional processes to exceptional standards and transforming good strategies into unparalleled ones.
- Dynamic Portfolio Management: Launchtown revolutionizes portfolio management, making it a dynamic, adaptable process. Harness the power of multiple ‘what-if’ scenarios to anticipate the outcomes of diverse strategic decisions, ensuring every choice is the optimal one.
- Strategic Portfolio Selection: Beyond mere management, Launchtown champions strategic portfolio selection. Analyze myriad scenarios to pinpoint portfolios that resonate with organizational aspirations, ensuring resources are channeled towards the most influential projects.
- Future-Proofing: With state-of-the-art tools and forward-thinking strategies, Launchtown ensures your PMO is not only equipped for today’s challenges but is also primed to foresee and navigate future uncertainties.
- Empowered Decision-Making: Comprehensive data, predictive analytics, and dynamic scenario planning empower decision-makers at every tier. They’re equipped with the insights and tools essential for swift, informed, and strategic decisions.
In Launchtown, the horizon is just the beginning. It’s where your PMO transcends its potential, not just reaching new heights but defining them. Here, you’re not merely launching projects; you’re inaugurating a legacy of unparalleled excellence.
PREREQUISITES
- Launchtown is complete and has been running in place for 2+ months. It’s imperative that we have a full portfolio of work, demand and projects prior to attempting portfolio selections.
Participants:
- All Group/Department or Line of Business Resource Manager(s) and their Team members
- All project managers/schedulers
- PMO/EPMO Leadership
- Chosen Application Admin(s)
- Chosen Reporting Developer(s)
TIMEFRAMES
Implementation:
After you have a complete portfolio running for a few months, we can begin to create portfolios and rank and review them for selections. You can gauge this if you have a complete portfolio or at least a complete portfolio for a specific subset of your organization i.e. Information Technology.
RECOMMENDATIONS
Portfolio Management and selection is as much an artform as it is a technical endeavor. It is best done behind the scenes within the PMO or EPMO initially to ensure we have good information and it aligns with the companies goals and values. As much effort it took for the Project managers to learn and adapt to dynamic scheduling; it will take the portfolio managers to understand, scoring, ranking, drivers and portfolio management. Take your time and practice often prior to facilitating your first Portfolio Selection.